1. Participation & RSVP
By changing your RSVP to ‘Yes’ and booking onto an event, you agree to the Terms & Conditions of the AAA London Group and accept that you and any guests that you bring are participating on your own accord, as an informed adult, entirely at your own risk & expressly accept that neither AAA London Group or any associated organisers have any responsibility or liability for loss or injury to persons or equipment. It is your responsibility to update your and any of your guests’ RSVP if your circumstances change.
Even without your acknowledgement of this disclaimer, be aware that Meetup.com’s terms of service agreement specifically says that members join any and all Meetups at their own risk and cannot hold Meetup.com or its organizers and other members liable for damages.
2. General Refund Policy
Any charges incurred by the organiser on RSVP and thereafter are not refundable unless stated otherwise on the event page or organiser’s email. If you can no longer attend an event that you have already paid for, you are free to sell your place to another member OF THE SAME GENDER (IF ALL PLACES ON THE TRIP ARE SOLD OUT ONLY) of the group and arrange any money transactions privately.
The organiser is not liable to provide any refunds unless the cancellation is on behalf of the organising parties.
3. Day Hike Refund Policy
If you change your plans and can no longer attend please update your RSVP to NO. Others can take advantage of the day hike availability. If the hike sells out and you have changed your RSVP to NO then please message organisers requesting a refund including your Pay Pal email address. If the hike is not full we are sorry we are unable to issue a refund.
4. No Show Policy
After you have booked onto an event, and your circumstances change that you can no longer attend, it is your responsibility to change your RSVP to ‘No’ or inform the organiser directly at least 48 hours before the start of the event. Failure to do so will result in you being marked as a ‘no show’. After you have been marked as a ‘no show’ three times, any of your future RSVPs will be moved to the Waiting List and priority is given to other members in case of a full event.
IF YOU WANT TO SELL YOUR PLACE PRIVATELY YOU NEED TO INFORM THE ORGANISER AND STAY ON A TRIP LIST UNTIL YOU HAVE GOT THE BUYER’S MONEY. THE ORGANISER WILL SWAP YOUR RRSVPs WITH THE BUYER AFTER YOUR CONFIRMATION ONLY!
5. Waiver of Liability
Participation in any AAA London Group event is subject to the participant signing the WAIVER OF LIABILITY AND ASSUMPTION OF RISK FORM circulated by the organiser at the start of an event. You should be aware of and accept the risks as you are responsible for your own safety and you should not undertake anything beyond your abilities. It is also your responsibility to be correctly equipped for the weather and activity you have chosen to participate in.
6. Accuracy of Information
You agree that AAA London Group bears no responsibility for the accuracy of information regarding public transport costs, times and conditions of carriage, or safety of third-party equipment or facilities used. Though AAA London Group will endeavour to offer what it believes to be accurate information at the time of publication for any event, you agree that it is ultimately the responsibility of each participant to satisfy themselves of any accuracy of the information directly with third-party sources/facilities, enabling companies or persons.
7. Membership
As a condition of membership, you agree to use your full name alongside an identifiable photo on your profile and to maintain timely, cooperative responses to organisers’ questions regarding logistics or finances of any events that you are involved in. Failure to do so could result in losing your place and any associated payment.
By not showing your full name or first name and initial it makes it impossible to link your payment with your booking
8. Change of details
Your booking, payment, actual or intended participation also indicates your agreement that AAA London Group organisers reserve the right to change at any time & without prior or written notice the start, finish, duration, location, and terms for any activity, accommodation or transportation it provides, wherever the event organiser deems appropriate, without a necessity to compensate participants’ losses or grievances in doing so.
9. Guests
It is your responsibility to inform any guests you bring along to an event of any changes, cancellations, charges, terms & conditions and any other details regarding the event. You are responsible to update your RSVP if your guest can no longer attend. Any changes required on RSVP will also apply to the guests.
10. Children & Pets
10. AAA provides adult trips and our events are tailored towards adults and both the paths that we take and some of the activities we take part in are not suitable for children or pets. In addition, some people who are not keen on dogs or may have allergies. Our main accommodation supplier YHA also often don’t allow any pets. For these reasons, we cannot accept anyone below the age of 18 on our trips and we also cannot accept anyone bringing a pet with them on a trip without first consulting the event organiser who can make exceptions. In such instances, children and pets are permitted on specific weekends only with prior confirmation from the organiser. Children and pets are the sole responsibility of the accompanying adult and must be kept under control at all times.
Day Hikes/Events – Please message the Event Host regarding the participation of children and dogs. Generally, well-behaved dogs are welcome.
11. Health conditions
It is your responsibility to inform the event organiser if you have any special dietary requirements as food will often be provided on trips, which are longer than a day in duration. You should also inform the organiser of any medical conditions you have, and ensure you are content with any agreed actions relating to them being dealt with during an event.
12. Safety and Behaviour
As a member of AAA London Group, you are expected to behave safely and responsibly to ensure that no one comes to harm. The organiser reserves the right to ask any participant to leave without refund in the case of misbehaviour.
13. Insurance
AAA London Group does not accept liability for personal injury or death of any participants howsoever caused, or for the loss or damage of property while participating or spectating at any AAA London Group events. It is strongly recommended that you take out appropriate insurance to cover yourself against potential personal accident or loss or damage to personal property.
14. Photos
You agree that any photos taken during a AAA London Group event that is posted on a AAA London Group administered the website, can be copied and used by AAA London Group administrators on other websites or for promotional purposes.
15. Equipment
Appropriate equipment must be worn for specific events. Failure to comply may result in you being refused on a specific activity. If in doubt ask.
16. Day Hike Only, No Train Ticket Required
We welcome people who live locally to join us at the hikes start point or for those that don’t live in London and prefer to drive to the start. If this is you then please see FAQ for Day Hikes
17. Furthermore
AAA reserves the right to update and make changes to this disclaimer at any time.
